# Sending VA-List Voting Reminders

# How to send VA-List Voting Reminders

Follow these instructions to prepare and send the monthly VA-List voting reminder emails to pilots who are subscribed to the Newsletter category.

#### Access PHPList

1. Go to [https://va.canadaairvirtual.ca/lists/admin/](https://va.canadaairvirtual.ca/lists/admin/)
2. Login with your username and password
3. You will find yourself on the phpList dashboard  
    [![{82602CB3-7DCC-4336-821E-E7733F1717FB}.png](https://kb.canadaairvirtual.ca/uploads/images/gallery/2025-02/scaled-1680-/82602cb3-7dcc-4336-821e-e7733f1717fb.png)](https://kb.canadaairvirtual.ca/uploads/images/gallery/2025-02/82602cb3-7dcc-4336-821e-e7733f1717fb.png)

#### Prepare the Campaign

1. Click on *Campaigns* and then *List of campaigns* [![{6D89C27E-407F-4254-A6DF-887E470E3415}.png](https://kb.canadaairvirtual.ca/uploads/images/gallery/2025-02/scaled-1680-/6d89c27e-407f-4254-a6df-887e470e3415.png)](https://kb.canadaairvirtual.ca/uploads/images/gallery/2025-02/6d89c27e-407f-4254-a6df-887e470e3415.png)
2. Ensure you are on the **Sent** tab filter of the campaigns  
    [![{EBAEF8CD-7EA1-43BC-9136-A6459B206B96}.png](https://kb.canadaairvirtual.ca/uploads/images/gallery/2025-02/scaled-1680-/ebaef8cd-7ea1-43bc-9136-a6459b206b96.png)](https://kb.canadaairvirtual.ca/uploads/images/gallery/2025-02/ebaef8cd-7ea1-43bc-9136-a6459b206b96.png)
3. In the list of campaigns, locate the most recent VA-List Reminder campaign (likely from the previous month)  
    [![{6FD6C041-43B0-45CA-AED5-B7310B44CC61}.png](https://kb.canadaairvirtual.ca/uploads/images/gallery/2025-02/scaled-1680-/6fd6c041-43b0-45ca-aed5-b7310b44cc61.png)](https://kb.canadaairvirtual.ca/uploads/images/gallery/2025-02/6fd6c041-43b0-45ca-aed5-b7310b44cc61.png)
4. Click the *Copy to Draft* button in the **Action** column  
    [![{1D60AF62-33AA-4717-B4E7-3BC375BAD5FF}.png](https://kb.canadaairvirtual.ca/uploads/images/gallery/2025-02/scaled-1680-/1d60af62-33aa-4717-b4e7-3bc375bad5ff.png)](https://kb.canadaairvirtual.ca/uploads/images/gallery/2025-02/1d60af62-33aa-4717-b4e7-3bc375bad5ff.png)
5. You should then find yourself on the **Draft** tab filter and see a campaign listed with the identical name that you copied, but with a *draft* **Status** value  
    [![image.png](https://kb.canadaairvirtual.ca/uploads/images/gallery/2025-02/scaled-1680-/image.png)](https://kb.canadaairvirtual.ca/uploads/images/gallery/2025-02/image.png)
6. Click the *Edit* button in the **Action** column  
    [![{D7131955-4F61-4387-BF93-EEB4BE748662}.png](https://kb.canadaairvirtual.ca/uploads/images/gallery/2025-02/scaled-1680-/d7131955-4f61-4387-bf93-eeb4be748662.png)](https://kb.canadaairvirtual.ca/uploads/images/gallery/2025-02/d7131955-4f61-4387-bf93-eeb4be748662.png)
7. You should be on the *Content* tab  
    [![{9BEEE128-C07D-4F0D-B46B-B2B530D85C8E}.png](https://kb.canadaairvirtual.ca/uploads/images/gallery/2025-02/scaled-1680-/9beee128-c07d-4f0d-b46b-b2b530d85c8e.png)](https://kb.canadaairvirtual.ca/uploads/images/gallery/2025-02/9beee128-c07d-4f0d-b46b-b2b530d85c8e.png)
8. You typically do not need to edit the Content, but if you do, make any changes in the *Content* section.  
    [![{BB54A81D-9A7E-467E-9A12-E68EFAFD2C2A}.png](https://kb.canadaairvirtual.ca/uploads/images/gallery/2025-02/scaled-1680-/bb54a81d-9a7e-467e-9a12-e68efafd2c2a.png)](https://kb.canadaairvirtual.ca/uploads/images/gallery/2025-02/bb54a81d-9a7e-467e-9a12-e68efafd2c2a.png)  
    **Note: Do not change the *From line* or *Footer* values as this may impact delivery or break the email template!**
9. Scroll down to the *Meta Data* section and update the name to the current month and year  
    [![{3AAA54F2-7472-4081-A398-698C0298A69D}.png](https://kb.canadaairvirtual.ca/uploads/images/gallery/2025-02/scaled-1680-/3aaa54f2-7472-4081-a398-698c0298a69d.png)](https://kb.canadaairvirtual.ca/uploads/images/gallery/2025-02/3aaa54f2-7472-4081-a398-698c0298a69d.png)
10. At this point, you may want to send a test email to yourself to review the formatting and content  
    [![{11CA986B-94FE-462C-8FFA-9A6F2FF64BE8}.png](https://kb.canadaairvirtual.ca/uploads/images/gallery/2025-02/scaled-1680-/11ca986b-94fe-462c-8ffa-9a6f2ff64be8.png)](https://kb.canadaairvirtual.ca/uploads/images/gallery/2025-02/11ca986b-94fe-462c-8ffa-9a6f2ff64be8.png)

#### Send the Emails

1. Go to the *Finish* tab of the email campaign  
    [![{16BEDFA7-4D2B-4128-8AAB-B22DAA0FF667}.png](https://kb.canadaairvirtual.ca/uploads/images/gallery/2025-02/scaled-1680-/16bedfa7-4d2b-4128-8aab-b22daa0ff667.png)](https://kb.canadaairvirtual.ca/uploads/images/gallery/2025-02/16bedfa7-4d2b-4128-8aab-b22daa0ff667.png)
2. Ensure the *Reset click statistics* checkbox is checked and click **Place Campaign in Queue for Sending**  
    [![{13D20B56-640C-4635-874A-0062FD751EDA}.png](https://kb.canadaairvirtual.ca/uploads/images/gallery/2025-02/scaled-1680-/13d20b56-640c-4635-874a-0062fd751eda.png)](https://kb.canadaairvirtual.ca/uploads/images/gallery/2025-02/13d20b56-640c-4635-874a-0062fd751eda.png)
3. You'll then be taken to the *Send a Campaign* screen, where you'll want to press the **Process queue** button  
    [![{7F992EBE-4C06-4CF8-B40F-1D96A341C324}.png](https://kb.canadaairvirtual.ca/uploads/images/gallery/2025-02/scaled-1680-/7f992ebe-4c06-4cf8-b40f-1d96a341c324.png)](https://kb.canadaairvirtual.ca/uploads/images/gallery/2025-02/7f992ebe-4c06-4cf8-b40f-1d96a341c324.png)
4. Once all emails have been sent, you will see a message indicating that  
    [![{68210AB4-9DF4-4CE3-BA7E-D430B32C181A}.png](https://kb.canadaairvirtual.ca/uploads/images/gallery/2025-02/scaled-1680-/68210ab4-9df4-4ce3-ba7e-d430b32c181a.png)](https://kb.canadaairvirtual.ca/uploads/images/gallery/2025-02/68210ab4-9df4-4ce3-ba7e-d430b32c181a.png)

#### The End!