How to send VA-List Voting Reminders

Follow these instructions to prepare and send the monthly VA-List voting reminder emails to pilots who are subscribed to the Newsletter category.

Access PHPList

1. Go to https://va.canadaairvirtual.ca/lists/admin/
2. Login with your username and password
3. You will find yourself on the phpList dashboard
   

   

Prepare the Campaign

1. Click on Campaigns and then List of campaigns
   

   

2. Ensure you are on the Sent tab filter of the campaigns
   

   

3. In the list of campaigns, locate the most recent VA-List Reminder campaign (likely from the previous month)
   

   

4. Click the Copy to Draft button in the Action column
   

   

5. You should then find yourself on the Draft tab filter and see a campaign listed with the identical name that you copied, but with a draft Status value
   

   

6. Click the Edit button in the Action column
   

   

7. You should be on the Content tab
   

   

8. You typically do not need to edit the Content, but if you do, make any changes in the Content section.
   

   
   Note: Do not change the From line or Footer values as this may impact delivery or break the email template!
   

9. Scroll down to the Meta Data section and update the name to the current month and year
   

   

10. At this point, you may want to send a test email to yourself to review the formatting and content
    

    

Send the Emails

1. Go to the Finish tab of the email campaign
   

   

2. Ensure the Reset click statistics checkbox is checked and click Place Campaign in Queue for Sending
   

   

3. You'll then be taken to the Send a Campaign screen, where you'll want to press the Process queue button
   

   

4. Once all emails have been sent, you will see a message indicating that
   

   

The End!